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Flawless QuickBooks Online Integration.

Seamlessly connect your field service management system to QuickBooks Online. Eliminate double data entry, prevent human error & keep your books perfectly balanced without the manual effort.

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Two-minute setup · historical data uploads · you choose the effective date

Feature library

Ten engines, one integration

Each part of the integration has its own deep dive — the sales ledger, deferred revenue, stock and cost, tax, billing adjustments, expenses, onboarding and the audit layer watching all of it.

Invoicing & payment sync Two-way payment detection, deposit routing and document life-cycle tracking. Revenue recognition Unearned revenue is posted when cash is received and earned revenue when work is complete. Inventory & COGS Receiving journals, AP credits and cost of goods sold without double counting. Terms, fees & tips Discount credit memos, protected late-fee accruals and tip liabilities. Expenses & job costing Receipt and bill capture split by GL and associated customer (optional). Reconciliation & error manager Live side-by-side verification, variance diagnostics and automated retries. Sales tax engine Multi-jurisdiction rates published, mapped and reconciled automatically. Data sync matrix & scope Only financial events cross over — drafts, quotes and $0 documents never do. One-click data import Customers, chart of accounts and payment methods in minutes, deduplicated. Cash vs. accrual & dating Switch methods in one click and fence off closed fiscal years.
The sync engine

Automated. Bi-directional. Intelligent.

We built a smart engine that knows exactly what to push and what to pull, so your systems stay in perfect harmony.

Automated pushes

Invoices, payments, refunds, journal entries, expenses and supporting data — customers, items, taxes and vendors — sync automatically.

Bi-directional pulls

Updates should not be one-way. New customers and payments processed inside QuickBooks Online flow back into your account automatically.

Proactive error prevention

We stop sync failures before they happen, checking that data is correctly formatted and every dependency is in place before a transaction is sent.

Revenue recognition

Handle complex service accounting with ease

Keep your P&L accurate by automatically moving prepayments from liabilities to earned revenue.

  • Automatically record upfront prepayments as unearned revenue.
  • Shift funds into earned income the moment a job is marked complete.
  • Toggle between cash and accrual reporting to match your accounting method.
Smart receivables

Protect your closed periods and handle complex billing

Handle real-world billing edge cases automatically while keeping your accounting clean and accurate.

  • Automatically record interest, tips, and late fees linked directly to the original invoice.
  • Generate credit memos and prorate taxes for early payment discounts.
  • Sync edits to unpaid invoices instantly to eliminate double entry.
Accounts payable

Advanced expense and AP management

Handle outgoing cash flow with absolute precision. Everything lands in QuickBooks Online perfectly categorized and ready for audit.

Purchases versus bills

Differentiate expenses already paid by company card or cash from vendor invoices you owe later under accounts payable.

Ledger splitting and job costing

Split a single receipt across multiple GL categories and link individual lines directly to customer work orders.

Attachments and approvals

Upload up to 10 receipts that attach to the QuickBooks Online transaction. Only approved expenses sync, keeping the ledger pristine.

Expense syncing

Receipts and multi-line GL splits push across as clean bills or purchases.

Error manager dashboard

View failed syncs, read plain-language explanations, add internal notes and retry the record in a click.

Peace of mind

Total control, visibility and automated error handling

We do not leave you guessing. Dashboard tools mean you always know exactly what is happening between the two systems.

Visual document reconciliation

Verify financials at a glance. A side-by-side tool compares platform invoices and refunds against QuickBooks and highlights discrepancies so you can close with confidence.

Intelligent error manager

Posted to a closed period or deleted a GL account? The error manager catches it, explains the issue and lets you rerun the transaction once it is resolved.

Manual overrides

Need to lock down a specific invoice? Uncheck sync to QuickBooks Online and future updates will not overwrite changes you made by hand.

Integration effective date

You decide exactly which past transactions flow into QuickBooks.

Easy onboarding

Seamless setup and historical data migration

Switching accounting workflows does not have to be a nightmare. We made the transition smooth, secure and fully under your control.

1

Smart data imports

Pull existing QuickBooks Online customers, GL accounts and payment methods straight into Tenthbase. We check names and emails during customer imports so no duplicate records are ever created.

2

Two-minute setup

Define the default GL accounts you want used for each transaction type and the system handles the rest.

3

Historical data uploads

Set an integration effective date to control exactly what data will be sent. Then, push years of historical invoices, payments, and data across in a single click.

Close the Month Without the Manual Effort

Connect your QuickBooks Online company, set your effective date, and let our system do the rest.

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