Accurate Stock Values and COGS, Without Inventory Accounting Conflicts.
Physical stock stays accurate in your operational hub while inventory assets, AP liabilities and cost of goods sold post cleanly to QuickBooks Online.
Overview
Syncing physical inventory counts straight into an accounting ledger can end in double-counted cost of goods sold and valuation errors. We solve the architecture instead: operational quantities live in this platform, and only the exact financial journal entries sync to QuickBooks Online.
One source of truth for stock
- Physical items sync to the accounting ledger as non-inventory or service items, so it never runs its own duplicate valuation math.
- Cost, quantity on hand and bin tracking stay in the platform, which feeds clean GL summaries outward.
- One source of truth means accurate reporting on stock on hand, future product requirements, and inventory cost.
Automated receiving journals
Record a receiving and a balanced entry transmits automatically — debiting the inventory asset account and crediting a payables account.
Inventory journal explorer
Filter ledger activity by sync status — synced, pending or errored — plus date range, reference ID or exact amount, and click any reference to open the underlying receiving, write-off or restocking event.
How it works
Purchase orders arrive at the warehouse and your team enters a receiving.
Quantities on hand update in real time for scheduling and sales.
A journal entry posts: debit inventory asset, credit accounts payable.
When products are billed or installed on completed jobs, COGS entries publish to decrement inventory and set cost against project revenue.